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Public Records Requests

Metropolitan Wastewater Management Commission (MWMC) Public Records Requests

To request copies of public records from the MWMC Secretary, fill out the General Public Records Request below,  (If you are using Google Chrome as your internet browser, please save the form to your computer and then click the submit button) and submit it to the MWMC Secretary in person, by email, or by mail (contact information is listed below). This form is available online and in the Development & Public Works, Environmental Services NW Office at 225 Fifth Street, Springfield, Oregon, Tuesday to Friday from 8:00 am to 12:00 pm and 1:00 pm to 4:00 pm.

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Have you contacted any other City of Springfield employee about this request?**
Requested Information/Records: Please give a brief statement describing the requested information/records, being specific enough for the MWMC to determine the nature, content and department within which the record(s) you are requesting may be located. If files are to be previewed before copies are requested, please identify documents you wish to have copied.
Purpose of Request: Some records requests may require a balancing of privacy rights, governmental interests and other confidentiality policies on one hand and the public interest in disclosure on the other. Thus, because the identity and motive of the person seeking the disclosure of a particular public record may be relevant in determining whether a record is exempt from disclosure under a conditional exemption, please give a brief statement as to the purpose of your request.

The completed form may be submitted:

  • By mail or in person (Tuesdays-Fridays from 8 a.m. to noon and 1 to 4 p.m.) to the MWMC Secretary, City of Springfield, DPW NW, 225 Fifth Street, Springfield, OR 97477
  • Emailed to MWMC Secretary at mwmcpublicrecords@springfield-or.gov
  • Per ORS 192.324 (2) and ORS 192.329 (5), the MWMC shall respond to all public records requests within 5 business days of receiving the request, and must fulfill the request within an additional 10 business days after acknowledging the request, or issue a written response that estimates how long fulfilling the request will take. The amount of time needed will depend upon the volume of the records requested, the staff available to respond to the records request, and the difficulty in determining whether any of the records are exempt from disclosure.
  • ORS 192.440 (4) authorizes the MWMC to charge fees associated with public records requests.
  • Level 1 Request: Must be made in writing to the MWMC Secretary. Requested document(s) must be current and readily available and must require minimal staff time or resources to be made available.
  • Level 2 Request: Must be made in writing to the MWMC Secretary. Requested documents are not immediately available. Request must clearly and correctly identify the document, may not require extensive staff research to locate the document, and may not include more than 50 pages of documents that are more than one year old. Requested document must be located in a single department or division, may not contain sensitive, confidential, or privileged information, and must not require attorney review prior to release. Cost estimates will be provided and requestor must agree to pay before document retrieval begins. Documents are usually available within 5 business days (not including weekends or holidays). Payment due upon receipt.
  • Level 3 Request: Must be made in writing to the MWMC Secretary. This type of request is complex, involving multiple staff and/or departments or divisions. It involves extensive research or compilation of documents, and may require attorney review. The request may also require follow-up by staff to identify what is being requested. MWMC staff furnishes a written acknowledgment that the request has been received and provides the requestor a written time and cost estimate for proceeding with the request. The requestor must submit written authorization to proceed and pay the estimated costs before any staff time is expended responding to the request.

The MWMC Secretary will coordinate Level 2 and 3 requests and may request a review by the MWMC Legal Counsel to assess disclosure requirements of the information requested. After the estimate is given to the requestor, the MWMC Secretary must receive written authorization from the requestor before proceeding with the records request. The requestor will be notified if costs exceed the written estimate given. In addition, a refund will be given if costs are less than estimated.

Contact Info

MWMC Secretary